Steps to Create a Journal Voucher¶

A Journal Voucher (JV) is an accounting document used to record transactions that do not involve cash or bank directly.
It is used for adjustments, corrections, or non-cash entries in the accounting system.¶

Steps to Create a Journal Voucher:¶

1. Click On the Transaction From the main menu¶

2. Click on The Voucher Entries¶

3. Choose the Journal Voucher from the dropdown menu¶

4. Enter the Voucher Reference Number (Ref No.), For Eg: 0011¶

5. Enter the Entry Date on which the journal voucher is recorded, For Eg: 2025-12-01¶

6. Enter remarks describing the journal voucher transaction. This helps users understand the purpose of the entry for future reference and reporting, For Eg: Being office equipment purchased and paid through bank¶

7. In the Ledger A/C field, enter the appropriate ledger account for the transaction.¶

8. From the Account List pop-up, Search or choose the required ledger account.
EG: OFFICE EQUIPMENTS¶

9. Enter the Debit (DR) amount for the selected ledger account, For Eg: 20000¶

10. In the Narration field, enter a description of the transaction (e.g., Being amount paid through bank towards office equipment purchase, Bill No. 125.) for the selected ledger account.¶

11. Click on the Ledger Account field¶

12. The Ledger Account List pop-up. You can search or choose the desired ledger account as needed, For EG: NABIL BANK LIMITED¶

13. Enter the Credit (CR) amount for the selected ledger account. It must be equal to the Debit (DR) amount, for Eg: 20000¶

14. In the Narration field, enter a description of the transaction (e.g., Being amount paid through bank towards office equipment purchase, Bill No. 125.) for the selected ledger account.¶

15. Click on F6 (SAVE) button to save the journal voucher.¶

16. A confirmation pop-up will appear asking, "Are you sure you want to print this voucher?" Click Yes to print the voucher, or No to cancel the action.¶

17. In the Available Printing Device Supported option, Choose the option as your need and then click the Print button, For Example: Laser Printer [A4]¶

18. Journal Voucher Transaction Bill Sample:¶