HELP FILE DOCUMENTATION » WEB POS - GETTING STARTED » DASHBOARD OVERVIEW

Party Receipt is a voucher type used in IMS Accounting when a business receives money from a customer (party) against sales, outstanding dues, advance payments, or any other receivable amount. It is used to record all incoming payments from customers to maintain accurate party ledger balances and outstanding tracking in the system.¶

Post-Dated Cheque Voucher Entry Process¶

1. Navigate to Transactions →Voucher Entry→ Post-Dated Cheque Voucher .¶

2. Select the Voucher Entry Date.
Back dates are allowed.Future dates are not allowed.¶

3. Enter the Bill Reference Number. For Example: 121¶

4. Select the Voucher Type according to the transaction:

• Party Receipt – For post-dated cheques received from customers.
• Party Payment – For post-dated cheques issued to suppliers.
• Expenses Voucher – For post-dated cheque payments made for expenses.
• Mixed Payment – For transactions containing both supplier payment and expense entries.

5. Enter the Remarks.
Example: "PDC received from ABC Traders against Bill No. 432 for an outstanding amount of NPR 1,000."¶

6. In the received form field enter the name of received person name, for Example: ABC Traders¶

7. In the account selection field, Select the Debit Account and Credit Account according to the selected voucher type.

• Party Receipt: Debit PDC Received A/C, Credit Party Ledger.
• Party Payment: Debit Party Ledger, Credit PDC Issued A/C.
• Expenses Voucher: Debit Expense Ledger, Credit Bank/PDC Issued A/C.
• Mixed Payment: Select the appropriate Debit and Credit Ledger Accounts based on the transaction.
• Here we select the voucher type as a party receipt.

8. Select the Sub Ledger Account, if required.¶

9. In the body part choose the ledger for receipt transaction for example nepal can move pvt ltd.¶

10. Add the subledger if required.
h3. 11. In the amount field, Enter the Amount. for Example: NPR 1,000¶

12. In the narration field, Enter the Narration.
Example: "Being post-dated cheque received from ABC Traders against outstanding Bill No. 432 amounting to NPR 1,000."¶

13. Enter the Cheque Number. For Example: 1230¶

14. Select the Cheque Post Date.
Example: 30-06-2026
The date can be selected in both A.D. and B.S. formats.¶

15. Enter the Bank Name.
Example: Prabhu Bank Limited
This field is used for cheque reference purposes only.¶

16. Click the Save button to record the Post-Dated Cheque Voucher successfully¶

17. After the voucher is successfully saved, a print confirmation popup will automatically appear on the screen asking, "Are you sure you want to print this voucher?"
Click Yes to print the saved voucher.
Click Cancel if you do not want to print the voucher. The popup will close, and the process will end.¶

18. When you click the Yes button, the Print dialog box will appear, displaying the available printing devices and supported paper size options. Select the desired printer and choose the appropriate paper size (such as A4, A5, etc.) according to your printing requirements.and click the print button option.¶

19. The Print Preview window will appear on the screen. Review the voucher and customize the print settings or layout according to your requirements. Once you have finalized the settings, click the Print button to generate a physical copy of the voucher.¶

Available button and its usages in the post dated cheque voucher:
* View Post-Dated Cheque Voucher: Click the View button located at the top-right corner of the Post-Dated Cheque Voucher screen. When the voucher list is displayed, select the required Post-Dated Cheque Voucher to view its complete details. After reviewing the information, click the Back button to return to the previous screen.

• Edit Post-Dated Cheque Voucher: Click the Edit button located at the top-right corner of the Post-Dated Cheque Voucher screen. Select the required voucher from the list, update the necessary details and click Save to apply the changes.
• Delete Post-Dated Cheque Voucher: Click the View button and select the Post-Dated Cheque Voucher that you want to delete. Click the Delete button located at the top-right corner of the screen. When the confirmation message "Are you sure you want to delete this item?" appears, click OK to permanently delete the selected voucher or Cancel to abort the deletion process. Once deleted, the voucher sequence number will be skipped and cannot be reused.
• Print Post-Dated Cheque Voucher: Click the View button and select the required Post-Dated Cheque Voucher from the list. Click the Print button located at the top-right corner of the screen, choose the required printer format (e.g., Laser Printer A4), and click Print to generate the voucher or Cancel to close the print window without printing.
  
• Bulk Upload Post-Dated Cheque Voucher: Press and hold the Shift key on your keyboard. The Bulk Upload button will appear at the top-right corner of the Post-Dated Cheque Voucher screen. Click the button, download the Sample Template, enter the voucher details in the Excel file, save the file, click Choose File, select the completed file, and click Upload to import the Post-Dated Cheque Vouchers into the system.

4. Usage in Reports
Post Dated Cheque Report (View)
Go to Report → Registers & Others Report → Post Dated Cheque Report, apply required filters, and click Run to generate the report.¶